Questions on View Folders/ Fields

Chakra shared this question 21 months ago
Answered

Hello,

I've bunch of folders that I've created in my new VIEW and I've added multiple fields in each folder. Would like to get your feedback on following questions

1. Can we rename existing folder Name? If so, How?

2. I think I somewhere in this community read that in (7.3 version) we will not be able to add sub-folders to parent folder. If that is true, when can be expect to be in place?

3. How to deal with modifying/ deleting a field if those are already been used in reports?

Appreciate your assistance on this please.

Thank you,

Chakra

Comments (6)

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Hello Chakra,

Thanks for reaching out with your questions.

1. You can rename an existing folder by visiting 'Administration' > 'Admin Console' > 'Field Folders'. This will allow you to view existing field folders and rename them if desired:

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simply click the name to edit it.

2. You're right, as of 7.3 we have removed the 'View Folders' from the product. We do not currently plan on putting this back in.

3. If you need to modify or delete a field that is already being used in reports, you will have to remove this field from the reports before deleting it from your View. To find a list of reports that the field is part of, you can edit the View and move to the 'Prepare' stage. From here, you'll want to click the arrow next to the field you want to remove and choose 'Profile' > 'Start Profiling'. Now, view the 'Usage' tab for a list of reports the field is used on:

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You can see an example in the right-pane of the screenshot above.

Does this answer your questions?

Thanks,

Ryan

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Good morning Ryan,

Thank you for your response. Here are my comments on each points

1. Looks like we are not allowed to have multiple folders with same name throughout all views. Please correct me if I'm wrong.

I have used "Application System" folder in two Views (View X & View Y ) and I want to change the folder name to "Application System X" on View X and I'm interested to leave the folder name as is on View Y . Is this scenario possible? If I change the name of folder to "Application System X" under Admin Console > Field Folders, would the name change appear on View X and View Y ?

I can test this myself. However, I'm not even seeing my name change in View even after updating the folder name under Field Folder. Not sure if there is going to be a lag in seeing updates in view. But, this doesn't seem to be working for me currently.

Here is the example:

Existing folder name "Asset- Application System"

Updated Folder name under Field Folder: "Asset - Application System Test" (Refer screenshot)

Folder Under View appears as "Asset- Application System" (Refer Screenshot)

2. Thanks for confirming. Would've been nice to have it though.

3. Unfortunately, I cannot see this option anywhere in my View. Please refer to screenshot " Available Field Options". Is there a place where I can enable Profile option?

JFYI.. I'm a member of administrator.

Appreciate your feedback on this please.

Thank you,

Chakra

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Hi Chakra,

1. The folders represented in 'Admin Console' > 'Field Folders' will affect the existing folders on a global level. If you want a folder of a different name per View you will have to create a new folder for each View for which you'd like to change the name.

3. I can see by the color scheme you're using that you are running Smart Reporting. I would suggest contacting BMC Support in regards to the lack of this option, as they have integrated our product and may have made changes to functionality. BMC Support should always be your first stop with Smart Reporting Issues.

Aside from point 3, which should be addressed by your software vendor, does this successfully answer your question?

Thanks,

Ryan

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Hi Ryan,

Thanks for clarifying.

I'll check with BMC support on Profiling option. Thank you for your assistance.

Regards,

Chakra.

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Hi Chakra,

Happy to help! I'll go ahead and mark this as Answered.

Thanks,

Ryan

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Sure. Thank you!